Abstract Submittal Guidelines

Manuscript Preparation Guidelines

INSTRUCTIONS TO AUTHORS

All manuscripts should be addressed to: International Congress Coordinator 150 Fearing St., Suite 21, Amherst, MA 01002. Tel: (413) 549-5170. Fax: (413) 549-0579. Email: info@aehs.com

Manuscripts are accepted for review with the understanding that submission for publication has been approved by all of the authors and by the institution where the work was carried out; further, that any person cited as a source of personal communications has approved such citation. Written authorization may be required at the Editor’s discretion. Articles and any other materials published in the Proceedings represent the opinions of the authors and should not be construed to reflect the opinions of the Editors or the Publisher.

2. Preparation of Manuscripts: Authors should write in clear, concise English. The entire manuscript must be typed double-spaced, (including title page, text, references, footnotes, figure legends and tables). Times Roman is the preferred typeface for printouts of manuscripts. Copies made by a clearly legible duplication process are preferred. Please send one original and two copies of your manuscript. A computer diskette (3 ½") should be provided upon acceptance and revision. Make sure the diskette is clearly labelled with the platform (IBM or Macintosh) and word processing program. All pages should be numbered consecutively; starting with the title page and including pages containing table and figure legends. Title page, abstract page, references, and table and figure legends should be on separate pages. Table and figure legends and furnished art should be grouped together at the end of the manuscript to facilitate processing.

The title page should include the title, author(s) names, and author(s) postal addresses, E-mail addresses, telephone numbers and fax numbers.

All manuscripts should be accompanied by an abstract not to exceed 200 words as well as a list of key (indexing) terms. Three to six terms not in the title will assist indexers in cross-indexing your article. The key terms should follow the abstract.

Particular care should be used in preparing manuscripts involving mathematical expressions. Italic or boldface type should be clearly indicated, and Greek or unusual characters should be written plainly or explained by annotations. Simple fractional expressions should be written with a slant line rather than in the usual manner, so that only a single line of type is required.

3. References: Follow the "Harvard" style for all references, listing the author(s) last names and the date in parentheses in the text. In the case of multiple authors (more than three), et al. should be used after following the first author. Journal titles should be abbreviated according to the Chemical Abstracts Service Source Index, 1985. The reference list should follow the text and begin on a separate page, be double-spaced, and alphabetised. Multiple references by one author or group of authors should be placed in chronological order. Use small letters (1988a, 1988b) for references published in the same year. When citing an Academic Press journal, include the digital object identifier (DOI), if noted, from the article's title page. Please note the following examples.

(Metcalf et al., 1971) Metcalf, R.L., Sangha, G.K. and Kapoor, I.P. 1971. Ecosystem for the evaluation of pesticide biomagnification. Environ. Sci. Technol. 5, 709-713.

Verevkin, S. (2000) J. Chem. Thermodynamics 32, 207-215, doi:10.1006/jcht.1999.0591.

Kishore, N., Marathe, R. (2000) J. Chem. Thermodynamics doi:10.1006/jcht.1999.0624.

(USEPA, 1983) USEPA (U.S. Environmental Protection Agency). 1983. Health Assessment Document for Acrylonitrile. Office of Health and Environmental Assessment, Washington, DC 20460. EPA-600/8-82-007F. Final Report, October 1983.

(Helleiner, 1967) Helleiner, O. 1967. The population changes of Europe from the Black Death. In: The Cambridge Economic History of Europe, Volume 4, pp. 1-200. (Rich, E.E. and Wilson, C.H., Eds). London and New York, Cambridge Univ. Press.

5. Tables: Tables should be used only when they can present information more effectively than running text. Care should be taken to avoid any arrangement that unduly increases the size of a table, and the column heads should be made as brief as possible. Lines of data should not be numbered unless those numbers are needed for reference in the text. Columns should not be used to contain only one or two entries, nor should the same entry be repeated numerous times consecutively. Tables should be grouped at the end of the manuscript on separate sheets. Do not put in separate boxes on disk.

6. Figures and Graphs: Figures and graphs should be carefully prepared line drawings on plain paper or halftones. Figures should be numbered in series on back with authors’ names indicated. Figure captions should be typed double-spaced on a separate sheet. Both figures and captions should be grouped at the end of the manuscript. It is the responsibility of the author to obtain permission to use previously published material. Permission must be obtained from the original copyright owner, which in most cases is the publisher. Colour reproduction in figures is possible, provided the author bears all incremental charges. An estimate of these charges will be given upon request. A letter acknowledging the author’s willingness to defray the cost of colour reproduction should accompany the revised manuscript.

7. Formulas and Equations: Empirical and structural formulas and mathematical and chemical equations should be arranged to fill adequately the width of a single or double column. Subscripts and especially superscripts should be written with care and exponents should be set up in a single line. All signs such as + - = < > should be spaced, but the components of mathematical products should not be spaced. Organic structural formulas should be submitted as copy suitable for direct photographic reproduction. Do not use structures when a simple formula will suffice. Do not use multiple lines unnecessarily. It is important in avoiding errors that all formula matter be carefully arranged and executed (preferably typewritten) with special attention to correctness of symbols, location of subscripts, superscripts, and electric charges, and the placing and close join-up of single and multiple bond lines. Use a copy of the structure in the text at the point of proper citation, but when originals are provided, group these at the end of the manuscript. All furnished art must be complete. Compound numbers and other material to appear in the copy should be lettered, not typewritten. This material will not be added to original art.

MANUSCRIPTS ON DISK

When supplying the final revised article please include, where possible, a disk of your manuscript prepared on PC-compatible or Apple Macintosh computers, along with the hard copy print-out. Disks (5 ¼" or 3 ½") and most word processing packages are acceptable, although any version of WordPerfect or Microsoft Word is preferred.

Please follow these guidelines carefully

1. Ensure that the files are not saved as “read-only”.

2. Manuscripts prepared on disk must be accompanied by two hard copies printed with double spaced text, which may be used if setting from the disk proves impracticable. Include also two copies of all figures.

3. Ensure the final version of the hard copy and the file on disk are the same. It is the authors' responsibility to ensure complete compatibility. If there are differences the hard copy will be used.

4. The operating system and the word processing software used to produce the article should be noted on the disk (e.g. DOS/WordPerfect), as well as all filenames. If UNIX, method of extraction should also be noted.

5. The disk/tape should be labelled with the author name(s), hardware and software used to generate the disk file.

6. Do not include copyright material on the disk, e.g. word processing software or operating system files, because this can create difficulties with Customs clearance.

7. Package floppy disks in such away as to avoid damage in the post.

Additional points to note

1. Use two carriage returns to end headings and paragraphs.

2. Type text without end-of-line hyphenation, except for compound words.

3. Do not use lower case "l" for "1" or "O"for "0". (They have different typesetting values.)

4. Footnotes, tables and figure captions should be saved in a separate file from the main text. However, please ensure clear hard copies are supplied as they will almost certainly be typeset from the hard copy.

5. Be consistent with punctuation and only insert a single space between words and after punctuation.

6. Please include a list of any special characters you have had to use, e.g.Greek, maths.

Illustrations submitted on disk

Authors' illustrations should also, where possible, be supplied as both hardcopy and electronic files. Figures drawn using Aldus Freehand (Apple Macintosh)then saves as Encapsulated Postscript files (EPS) are preferred and should be supplied on a separate disk.

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